Hours: Monday- Friday, 8:00 a.m. to 4:00 p.m. (37.5 hours/week)
The Accountant III position is responsible for managing operational activities of the Facilities Management Department. Primary responsibilities include: Review, analysis and reconciliation departmental operational and capital expenses, processing department payroll, and managing college wide food catering service requests. Additional support tasks include but are not limited to generating financial and facilities related reports using Excel, drafting memos and proofreading, scheduling meetings. Oversee the college room reservation approval process. Assigns work to trades and custodial staff of lower grades as requested by the Director of Facilities
DUTIES & RESPONSIBILITIES:
Manage operational and supports activities of the Office of Facilities Management at all campus locations.
Reconcile financial documents, records, and transactions to ensure all appropriate operational expenditures are within the appropriate budgetary limits of our annual budget. Prepare reports utilizing Banner A/P System.
Assists the Director of Facilities and his staff in the preparation of operational budgets including collecting of statistical data, developing spreadsheets, memos, reports, presentations, and letters as necessary to complete these budget submittals
Assists the AVP of Facilities Operations tracking capital project accounts, ISA's, payments and balances. Reconcile records and transactions with MMARS system.
Monitor, track and oversee the processing of department payroll for Facilities and Campus Police (approx. 60 staff) on a daily/weekly basis.
Provide administrative support to the AVP of Facilities Operations, Director of Facilities Management, Chief of Campus Police, Project Manager, Facilities Management Foreman, Staff Associate Facilities Management (janitorial & trades) as well as consultants and contractors as necessary. In absence of section managers, may assign work to trades and custodial staff of lower grades as situations may dictate.
Responsible for operations of all food service/catering services at multiple campus locations. Work involves coordination of food service requests for all campuses events between vendor and requesting parties. The level of responsibility includes assuring sufficient funds are budgeted for each event and that final invoices for services are appropriate and financially accurate and process in a timely manner.
Answer inquiries concerning scheduled maintenance and environmental issues including such examples as no heat, no air conditioning calls, power outages, icy conditions, slip and fall incidents as well as room set up and janitorial requirements. These involve providing facilities information concerning use of facilities for after hours and weekend events at multiple campus location.
Responsible for dispatching maintenance and custodial staff to emergency building maintenance calls and provides follow up information to persons seeking assistance
Coordinate all internal communications for the college building service request system. This involves coordinating internal communication with client departments to confirm and clarify details of work requests, provide scheduling dates to accomplish work.
Organizes, updates and schedules appointments for the Facilities Management staff including scheduling rooms. Ordering food service as well as any specialized audio & visual requirements for these meetings.
Oversees the college room reservation process and traffic violation payments process.
Interacts and communicates with all departments, students, faculty, the public, external agencies and other individuals to exchange information and resolve problems on a continuous basis.
Oversees and coordinates the assigned tasks of office staff on a daily basis as well as providing on-the-job training is necessary
SALARY: $1999.39 biweekly, ($51,984.14 per year) with fringe benefits. An appointment made from outside the bargaining unit (AFSCME) must start at this salary, step #1 of the range or as adjusted in accordance with the AFSCME collective bargaining agreement.
Full time benefited employees at North Shore Community College are eligible for a comprehensive benefits package offered through the Commonwealth of Massachusetts. Click HERE for a highlight of these benefits.
STARTING DATE: ASAP
Submit resume and cover letter no later than Sunday, August 15, 2021 outlining how your experience meets the qualifications of the position.
Applicants must have at least (A) three years of full-time, or equivalent part-time, professional experience in accounting or auditing, of which at least (B) one year must have been in a supervisory, administrative or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions in the state specification.
Thorough knowledge of State and/or Higher Education accounting practices and procedures.
Experience with computerized accounting systems required; BANNER Finance Modules, MMARS and LCM system preferred.
Demonstrated ability with Microsoft Office software, particularly Word, PowerPoint, and Excel.
Must be a detail-oriented individual with excellent editing/proof reading skills related to reconciling financial reports.
Proven ability to interact with College faculty, staff, and external agencies/vendors to provide service while ensuring positive interpersonal dynamics.
Excellent technical and communication skills required; experience with collaborative problem-solving or Continuous Quality Improvement programs preferred.
Engages in continuous professional development opportunities.
Successful experience interacting with culturally diverse populations.
Candidates will be required to pass a CORI/SORI and/or a National background check as a condition of employment.
Additional Salary Information: $1999.39 biweekly, ($51,984.14 per year) with fringe benefits. An appointment made from outside the bargaining unit (AFSCME) must start at this salary, step #1 of the range or as adjusted in accordance with the AFSCME collective bargaining agreement.
North Shore Community College is a diverse, caring, inclusive community that inspires our students to become engaged citizens and to achieve their personal, academic, and career goals through accessible, affordable, rigorous educational opportunities that are aligned with our region's workforce needs and will prepare them for life in a changing world. NSCC is one of 15 Massachusetts community colleges, which serves the 26 cities and towns north of Boston. Since its founding in 1965, NSCC has grown from a single leased building to an urban campus in downtown Lynn and a suburban campus in Danvers, and from five to 80 academic programs of study. Nearly 50,000 students have graduated from NSCC. The college is accredited by the New England Commission of Higher Education (NECHE).
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